Managing the employees in your workplace effectively necessitates that even the smallest of businesses set up work rules. Work rules protect your business and your workers and if correctly implemented and executed, create and maintain a better work environment for all.
Having formal work rules in your business, even if they’re not required, is a good idea because they can help you protect your business from litigation and maintain high quality of work life for your employees. You need to make sure that your employees understand what is expected of them, not only in the work that they do, but in their behavior and in other areas of your employment relationship.
These 20 Rules of work below, will help you put in place best measures to drive your team and brand.
1. Keep To Time
Ensure you are opening your business for the public at exactly when you stipulate it to be. If you resume at 8am every morning, make it mandatory to always do so. Resuming late will impact your business negatively.
2. Set And Keep To SOPs (Standard Operating Process)
It is highly important to work with established SOPs. You do not have to be the only one following the process; allow someone else follow through with the process to achieve same result.
3. Separate Family Affairs From Business
As a professional, you must always strive to separate family from business. Especially when hiring people, never allow sentiments come to play in your choice of hiring an employee for instance. Some businesses fail on the basis of family influence.
4. Be Objective
It could be difficult to be objective at all times, but it is necessary in the work place. Don’t be carried away, know what is at stake and keep to the rules. Bending the rules could affect your business negatively.
5. Be Professional In Your Dressing
Every profession has its own unique way of dressing. Dress to suit your profession. If the rule at your office states to dress formal or informal, it would be in your own best interest to adhere strictly.
6. Obey Rules And Regulation
As a professional, you are expected to obey the ethics of your profession. You are not supposed to cut corners and behave like a quack. Most often, licenses are revoked when a certified professional acts against the ethics of his profession.
7. Don’t Convert Office Funds and Equipment to Personal Use
Some business fail when there is no clear cut line drawn between personal and official matters. To your best ability never convert the funds meant for the daily running of your business for your personal use.
8. Mind Your Language
You are expected to be professional in your communication in the work place. Avoid the use of foul language that could interfere with work. When you condone such, you breech professional ethics.
9. Work Hard and Smart
Be your best at all times; never display any act of laziness in the work place. Be willing to accomplish any assigned task within the stipulated time. Don’t be fond of giving excuses. As the saying goes, ‘excuses are the tools of the incompetent’.
10. Don’t Mix Emotion with Business
It is important to try as much as possible not to bring emotion to the fore when at work. As a professional, you must know how to manage your emotions as they present; knowing that there will always be emotional peak and low periods in life.
11. Keep Secrets Secret
Every business has its own secrets, and that is exactly what makes it thick. Learn to keep secrets as a professional, especially when leaking such secrets could destroy your business. Being flippant especially when it comes to work issues can drain the efforts you and your team has put in already.
12. Clean Business Environment and Work Station
It is very important to maintain proper hygiene in your work place. When your work station is clean and everything is in order, you tend to be inspired and this has a way of affecting your output positively.
13. Limit The Numbers Of Visitors
Your office is supposed to be a place of work not a place of to entertain visitors. Although it might be difficult to totally stop people from visiting you at work; you must try to control it because it will sure affect your productivity.
14. Maintain Break Schedule
Stick to the allotted time and place for breakfast and lunch. You are not expected to eat at anytime you want and in any place around the office. You must observe the set rules as regards breakfast and lunch. Sticking to such times enhances discipline.
15. Play Safe With Romantic Relationships
It is unprofessional to be romantically involved with anyone in your place of work. Doing this will most likely affect your productivity level. However some offices do not condemn this, as long as you meet your target.
16. Avoid Staying Unnecessarily Long At Work
It pays to work within the stipulated time and try as much as lies within your power not to keep late nights in the office. If you make it a habit to always keep late nights at work, it will affect your family life, health and even your productivity at work. It hasn’t be proven that staying longer at work increases productivity. On the other hand, it definitely leads to stress.
17. Be Responsible With the Rest Room
Ensuring that you leave the rest room neater than you met it should be a thumb rule. Responsibility doesn’t stop at your work station or desk; it should cover all aspects of your office environment; including the toilet.
18. Maintenance Culture is Important
It is part of your responsibility to maintain all the equipment within your disposal. Be responsible when handling your work equipment- regardless of how big or small it may be.
19. Be Sure Of What You Are Signing
It is important to study all documents before appending your signature. Read through the document thoroughly so you can avoid committing yourself to something that you don’t intend committing yourself to. Business fraud can be committed as a result of not properly scanning all documents.
20. Official Email For Official Purposes
Use official emails for official purposes only. It is unprofessional using official email for personal or un-official purposes. Some people do this, but trust me, it doesn’t speak well.
Rules are meant to be kept and not breeched; hence you must take conscious effort not to be a defaulter. Stick with that which you know and always seek ways to get better.
If the rules are carefully selected, clearly related to the business, and fairly enforced, they can help you to better manage your workplace and your team.