Because of today’s global market, people need to travel across the world even more, to meet with other businesses or clients. With the use of mobile technology, it is easy for businesses to keep track of employees, although the process must be handled with care to avoid creating tension. To help integrate a corporate travel program into your business, here are four points to consider:
1. It will be easier to keep track of your employees as they travel on your company’s behalf.
The best thing about corporate travel programs is that you can keep track of your employees while they are travelling. By doing so, you will be able to ensure that they are attending the events or completing other tasks that you have set for them in a timely manner. Being able to keep track of them via mobile device will also give you peace of mind that they are safe.
2. It is a must to establish when employees can be contacted.
Many employees enjoy travelling because it gives them a bit of downtime away from the work. However, with the use of mobile devices, businesses can now contact employees no matter where they are. Because of the constant communication, tensions between employees and businesses can increase and employees can also burn out quickly.
When implementing a corporate travel program, it is essential to set times that employees cannot be contacted via mobile device. By giving your employees peace and quiet when they deserve it, you will reduce the stress levels.
3. Your employees will be able to book travel tickets and hotel reservations with more ease.
With travel programs, your employees will be able to book travel tickets, hotel reservations, car rentals and more, in accordance with the company policy. In fact, travelling executives are more likely to use mobile devices to book services while on business than for leisure.
In order to ensure that a travelling employee spends within the budget, it is important that you outline what vendors are appropriate to use. In many cases, employees that book vendors that are not favoured by the company, but they have only done so because they did not know otherwise. Using vendors outside of the company’s preference is rarely done with malice by travelling employees.
4. Consider using professional business travel management companies.
To help make it easier on your business, you can also use professionals outside of the business to help manage your travel issues. For example, with business travel management from The Co-operative Travel, you can receive services such as the following:
- Domestic and international air reservations
- Rail travel in Europe and the United Kingdom
- Worldwide hotel reservations
- Car rental reservations
- Ferry reservations
- Visa and passport services
- Travel insurance
- Foreign currency and travellers cheques
- 24-hour worldwide emergency service
You can also additionally receive:
- Airport transfers and assistance
- Airport lounge access
- Airport chauffeur parking
- Discounted leisure travel service
- Video conferencing
- Management information
- Account management
- Regular publications and news updates
Although implementing a corporate travel program will require a lot of time and effort, establishing policies for your travelling employees will help keep things running smoothly.
Alisha Whittaker manages travel and events for a small company. In her free time, she loves to write about what she has learned along the way to share with others on the web.