How to Run a Successful Web Conference Each and Every Time

How to Run a Successful Web Conference Each and Every Time

Whether you’re launching a new product or hosting a meeting with participants in different locations, a web conference may be the solution to bring people together.

Companies with several locations around the world have an increasing need to connect staff for training sessions and interactive meetings. Some businesses might also need to communicate with stakeholders far and wide.

Web conferences bring people together with the same efficiency that a conference call does. However, it uses a range of communications that go beyond speech. Multimedia, video, screen sharing, live question-and-answer sessions, and interactive chats all help to boost the efficiency of your conference.

There’s no question that group video conferencing is a powerful tool. But planning and preparation is crucial if you want to run a successful online meeting. Incorporate the following steps into your own planning and you’ll improve the chances of your conference’s success.

Bandwidth requirements

Let the attendees know about the bandwidth requirements in your pre-conference invitation. Participants with insufficient bandwidth will have a hard time hearing and watching videos. This will take away from the enjoyment and reduce the benefits of the web conference. Since bandwidth requirements vary from one system to another, it’s best to check with your vendor to determine the minimum requirements.


Check the cameras at each location beforehand if video will play a significant role in the conference. Ideally, the cameras should be checked from within the conferencing system, so make a test link available to participants before the actual conference.


You’ll also need to test your sound equipment in advance, so there are no surprises when the conference begins. Do a sound check a couple days, and an hour before the conference to make sure that your sound is crisp and clear. Participants must be equipped with the necessary headsets and microphones if you’re planning an interactive session.

Access Information

Participants will need the access information a few days before the conference. That information should include an access link or number and the PIN (Personal Identification Number) to get in on the call.

Conduct a trial run

Set a date for a trial run before the actual conference date. Get all the leaders and presenters in on this trial run to eliminate any problems.

Learn the system

You should learn as much as you can about the web conferencing system before the date. As the host, you must be familiar and comfortable with the system so you can solve minor problems and host a flawless meeting.

Evaluate the technology

Choosing the right equipment and technology makes a tremendous difference to the success of your conference. Bandwidth, headsets, and microphones are one thing, but you need to ensure that you’re using the right conferencing technology. Before you invest, make sure that the system provides all the features you need to run a successful meeting.

The key to a successful online conference is preparation and more preparation. The more you plan and prepare, the better your online conference will be.

Jeremy S runs weekly web conferences for his company of 80 people. An avid writer, he enjoys sharing what he has learned by posting on various web blogs.

Published by valentine belonwu


  1. ปั้มไลค์ · May 30, 2020

    Like!! I blog quite often and I genuinely thank you for your information. The article has truly peaked my interest.

  2. เบอร์มงคล · June 8, 2020

    I like this website very much, Its a very nice office to read and incur information.

  3. SMS · June 14, 2020

    Very good article! We are linking to this particularly great content on our site. Keep up the great writing.

  4. no g · June 20, 2020

    Heya i’m for the first time here. I came
    across this board and I find It truly helpful & it helped me
    out a lot. I am hoping to give something again and help others like you aided

  5. g these · June 21, 2020

    Thankfulness to my father who stated to me about this blog, this webpage is genuinely remarkable.

  6. g · June 22, 2020

    Hurrah! At last I got a web site from where I be able to truly
    get useful data concerning my study and knowledge.

  7. · June 24, 2020

    Cbd oil that works 2020
    I’m not sure where you are getting your information, but good topic.
    I needs to spend some time learning much more or understanding more.
    Thanks for wonderful info I was looking for this info for my mission.
    best cbd oil for pain cbd oil that works 2020

  8. · June 26, 2020

    After looking into a handful of the blog posts on your blog, I really appreciate your technique of writing a blog.
    I saved it to my bookmark website list and will be checking back soon. Please check out my website as well and let me
    know how you feel.

  9. cbd oil that works 2020 · June 27, 2020

    Paragraph writing is also a excitement, if you be
    acquainted with after that you can write if not it is difficult to write.

  10. cbd oil that works 2020 · June 27, 2020

    Have you ever thought about creating an e-book or guest authoring on other blogs?
    I have a blog based on the same ideas you discuss and would love
    to have you share some stories/information. I know my audience
    would enjoy your work. If you’re even remotely interested,
    feel free to send me an e mail.

  11. web hosting services · July 21, 2020

    It’s really a cool and useful piece of information. I am
    glad that you just shared this useful information with us.
    Please keep us up to date like this. Thanks for sharing.

  12. cheap flights with jet2 offers 2020 · July 27, 2020

    Great blog! Do you have any tips for aspiring writers?
    I’m planning to start my own blog soon but I’m a little lost on everything.
    Would you advise starting with a free platform like WordPress or go for a
    paid option? There are so many options out there that I’m totally confused
    .. Any recommendations? Appreciate it!

  13. cheap flights to florida · July 29, 2020

    I am really enjoying the theme/design of your weblog.
    Do you ever run into any internet browser compatibility issues?
    A few of my blog audience have complained about
    my site not working correctly in Explorer but looks great in Opera.
    Do you have any ideas to help fix this problem?

  14. american airlines · July 31, 2020

    Good info. Lucky me I discovered your website by accident (stumbleupon).
    I’ve book-marked it for later!

  15. best hosting · August 6, 2020

    If you desire to obtain a great deal from this post then you
    have to apply such techniques to your won web site.

  16. web hosting company · August 7, 2020

    Hi to every one, the contents present at this web site
    are genuinely awesome for people knowledge, well, keep up the good work

  17. best web hosting · August 10, 2020

    hello!,I like your writing very so much! percentage we keep
    up a correspondence extra about your article on AOL? I require an expert on this area to
    unravel my problem. May be that is you! Having a
    look ahead to peer you.

  18. web hosting providers · August 11, 2020

    Very nice post. I simply stumbled upon your weblog and wanted to say
    that I’ve really enjoyed browsing your weblog posts.
    In any case I’ll be subscribing for your feed and I am hoping you write once more soon!

  19. hosting services · August 14, 2020

    This is my first time go to see at here and i am
    actually impressed to read all at one place.

  20. CelineZMaxim · August 20, 2020

    Magnificent goods of your stuff, man. We have understand your stuff previous to and you’re
    just too great. I actually like what you’ve acquired here, certainly like what
    you might be stating and how where you say it. You will be
    making it enjoyable and also you still take care of to keep it wise.
    I simply cannot wait to read through considerably more from you.
    This really is actually a wonderful website.

    my website CelineZMaxim

  21. cheap flights · August 24, 2020

    Hi! I’ve been reading your website for a while now
    and finally got the bravery to go ahead and give you a shout out from Huffman Texas!
    Just wanted to say keep up the fantastic work!

  22. wcyrbhgvxg · August 24, 2020

    How to Run a Successful Web Conference Each and Every Time | Business Gross

  23. cheap flights · August 26, 2020

    Paragraph writing is also a excitement, if you be
    acquainted with after that you can write if not it is complex to write.

  24. cheap flights · August 26, 2020

    It’s genuinely very complicated in this busy life to listen news on TV, so I just use the web for
    that reason, and get the latest news.

  25. cheap flights · August 26, 2020

    Attractive section of content. I just stumbled upon your website and in accession capital to assert that I acquire actually enjoyed account your blog
    posts. Any way I’ll be subscribing to your augment and even I achievement you access consistently quickly.

    34pIoq5 cheap flights

  26. frolep rotrem · September 4, 2020

    I just could not depart your web site before suggesting that I extremely enjoyed the standard information a person provide for your visitors? Is gonna be back often to check up on new posts